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****Pre-festival registration has ended and mailed applications will no longer be accepted. Volunteer applicants will now ONLY be accepted at the gate with cash only, until all positions are filled.**** The volunteers at the Summer Camp Music Festival play a large role in making the festival happen and helping keep the ticket prices very affordable for everyone. Volunteers are required to put a deposit down in advance of the festival and are required to work three 4 hour shifts throughout the weekend. Upon completion of their final shift, the deposit is then returned. Please refer to to the Summer Camp Volunteering FAQ below before e-mailing any questions. Summer Camp Volunteering Frequently Asked Questions Request questions… Miscellaneous Questions
When may I apply? Applications to volunteer for Summer Camp Music Festival will be accepted up until the festival. Money orders with applications post marked after May 4th will not be accepted unless otherwise noted. Also, applications not including a full deposit of $130 by May 4th will not be accepted unless otherwise noted. Applications will be accepted till all positions are filled. Can I sign up as a volunteer when I get to the event? Applicants with cash deposits will be accepted at the gate until all positions are filled. What do I need to do to apply to be a volunteer for Summer Camp? Volunteer applicants must fill out the volunteer form entirely and send it ALONG WITH a money order deposit for $130 made payable to Jay Goldberg Events & Entertainment to: Jay Goldberg Events & Entertainment Attn: Summer Camp Volunteering 1115 W. Oregon, Suite A Urbana, IL 61801 ALSO, if possible, please e-mail the same completed form to: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it Deposit will be returned in full to volunteers upon completion if their last shift. What kinds of duties do volunteers perform? Volunteers will be placed to perform tasks as necessary, so it is impossible to tell exactly what any specific volunteer will do ahead of time. However, volunteers will definitely be needed to direct traffic in parking lots, help monitor gates, and help monitor showers among other things. Any task in which a volunteer is not physically capable of performing should be noted by the volunteer to the supervisor and the volunteer will be deferred to another task. All tasks will be supervised. How much time must a volunteer commit? All volunteers must work 3 shifts of 4 hours each. A total of 12 hours. What happens if I am relieved of my volunteer duties by my supervisor because I am under the influence? If the supervisor or volunteer coordinator you are working for feels that you show up to a shift under the influence of alcohol or illegal drugs and cannot perform your assigned duties, you will be relieved of your volunteer responsibilities and forfeit your volunteer deposit. No questions asked. Requests: Due to the volume of volunteers at Summer Camp, requests relating to such things as missing specific bands, working specific times, working with a friend, performing a specific duty, etc. will not be honored unless an extenuating circumstance is presented. However, volunteers will be asked to mark if they can work Thursday and no volunteer will be scheduled to work more than once in any given day unless specifically noted by the Volunteer Coordinator. (see “Working Thursday” and “Will volunteers work more than one shift per day?”) Can I get a refund for a ticket I purchased and still volunteer? Unfortunately purchased tickets cannot be refunded. ALL volunteers must deposit $130 in order to volunteer. Can I work on Thursday? Potential volunteers should mark on their applications to signify whether or not they will be available to work Thursday. If Thursday is marked as available, the volunteer must be available to work Thursday. For schedule notification see “When/How will I know what my schedule is?” What time do I need to be present if I would like to work on Thursday? Please indicate what time you will be available by on Thursday and you will be scheduled appropriately. How old do I need to be in order to volunteer? Volunteers must be able to provide proof of age that he or she is 18 or older by the first day of his or her volunteering. Will volunteers work more than one shift per day? No volunteer will work more than one shift per day unless otherwise noted by the Volunteer Coordinator in cooperation with the given volunteer. How is the schedule created? Volunteers are scheduled randomly over Friday, Saturday, and Sunday, and possibly Thursday if noted as available by the potential volunteer. How do I know when I am confirmed to be a volunteer? Once a potential volunteer’s form AND money are BOTH received, the applicant will be notified via a confirmation e-mail that he/she is accepted and will be provided with tentative scheduled shifts. If an applicant has sent BOTH the form and payment and does not receive a confirmation e-mail within 2 weeks of mailing, please e-mail: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it When/how will I know what my schedule is? Once the volunteering form AND money have BOTH been received, accepted volunteers will receive a confirmation e-mail providing the respective tentatively scheduled shifts. A final schedule will be e-mailed a week prior to the event. What forms of payment are accepted? ONLY a money order in advance. Please no cash or check. Cash will be accepted at the gate, if positions are still available. What if I do not send payment with my application? Your application is not complete until BOTH a completed form and your payment have been received. When do volunteers receive their returned deposit? In return for working 3 specified shifts of 4 hours each, volunteers will be returned their deposit of $130 in cash upon completion of their last shift. What if I send my application and payment and for some reason am not accepted? If for some unseen reason an applicant is not accepted and payment has been received, the applicant will be returned the payment in full. What do volunteers receive? In return for working 3 specified shifts of 4 hours each, volunteers will be returned their deposit of $130 upon completion of their last shift. Volunteers do not receive free merchandise. What happens if I sign-up to volunteer and then don’t show up for a shift, or to the festival at all? If you register to volunteer and are accepted but then do not show up to work a shift or show up at the festival at all, you will forfeit your volunteer deposit. Do volunteers camp in a specific area? Volunteers may camp in any general area. Volunteers may not camp in VIP or Staff camping. Are there other opportunities to volunteer other than at the festival (i.e. street team)? At this time there are no other opportunities. Where may I direct other questions not answered by this FAQ? Please read the entire most recent FAQ menu before sending a question to: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it Where may I direct suggestions? If you have serious suggestions from past volunteering experiences or just in general, please e-mail: This e-mail address is being protected from spam bots, you need JavaScript enabled to view it |
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